New Home Transitions Committee

i Oct 11th 2017 No Comments by

The New Home Transitions Committee (NHT) was formed in August to develop phases for a smooth transition to ownership of our building. The committee’s charge was to come up with a temporary plan to help the congregation move into the whole space.

From the beginning, the committee’s intention has been to collect all ideas for consideration and provide multiple ways for members and friends of the congregation to express their opinions, dreams, and needs. This information will provide the foundation when a licensed professional (contractor/architect) is hired to help design our new home. The board and congregation will have the final say about any reconfiguration of the building.

The NHT committee was the first step in the congregation’s journey to build our new home. Our responsibilities will end when we have accomplished transferring ownership duties and proposed a transition plan.

Please refer to the NHT committee menu on the UUCSV website for additional posts containing details of the phases outlined by the committee, their timeline, ways you can contribute your ideas, plus more information. You can find an ever-growing FAQ here.

New Home Transitions Committee Team: Dee Casteel, Dawn Fisher, Sam Geise, Sara Kelley, Clayton Lightman, Marion Marchiori, and Mark Usry. Committee co-chairs: Dawn Fisher and Clayton Lightman.

The following phases were outlined during their first meeting on 8/26/17:

Phase I – A (before closing):

  • Transfer ownership: gas, electric, water
  • Get quotes: insurance, lawn/snow maintenance, keys (new key system?)
  • Discuss how to use the entire building as it exists before any remodeling begins
  • Schedule and plan “Moving Date” (9/9)
  • Identify ways to collect the congregation’s ideas, dreams, needs, and priorities
  • Schedule Visioning Workshops (9/23 and 9/24)
  • Obtain building floor plan
  • Find a Facilities Chair/Sexton?
  • Discuss various ways of communication to insure congregation is informed of updates
  • Schedule “Work Day” for weeding, exterior clean-up  (9/9)
  • Schedule walkthroughs with architects to gather more information about our building
  • Recruit volunteers to lead Workgroups (small task-oriented groups of people interested in a specific area)
  • Bring plans and suggestions to the board
  • Communicate plans to the congregation

Phase I – B (before Christmas)

  • Get quotes to address the back drainage problem
  • Identify areas of infrastructure that need immediate attention
  • Continue gathering information from the congregation
  • Begin architect search: gather names, interview
  • Change mailbox, signage
  • Workgroup Leaders gather information
  • Compile information from Visioning Workshop, Workgroups, online forms, and paper submissions to provide a foundation for working with an architect
  • Communicate updates and plans with congregation
  • Obtain permission from board and congregation to hire architect

Phase 2 – (dependent upon architect timeline)

  • Work with architect to develop a plan
  • Prioritize
  • Monetize
  • Develop clear plan to recommend to the board (phases of construction, money needed, etc.)
  • Present plan to congregation

Phase 3

  • Responsibilities of New Home Transition Committee end
  • New committee formed to continue New Home Project
  • Fundraising
  • Contractors

Of note:

  • Add future building maintenance as budget line item going forward.
  • Build Rainy Day Fund
  • Communication with board and congregation through each step of each phase will be key.

 

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