The New Home Transitions Committee was formed in early August 2017 to help develop steps for a smooth transition to ownership of our building.
You can find an ever-growing FAQ here.
New Home Transitions Committee Team: Dee Casteel, Dawn Fisher, Sam Geise, Sara Kelley, Clayton Lightman, Marion Marchiori, and Mark Usry. Committee co-chairs:Dawn Fisher and Clayton Lightman.
The following phases were outlined during their first meeting on 8/26/17:
Phase I – A (before closing):
- Transfer ownership: gas, electric, water
- Get quotes: insurance, lawn/snow maintenance, keys (new key system?)
- Discuss how to use the entire building as it exists before any remodeling begins
- Schedule and plan “Moving Date” (9/9)
- Identify ways to collect the congregation’s ideas, dreams, needs, and priorities
- Schedule Visioning Workshops (9/23 and 9/24)
- Obtain building floor plan
- Find a Facilities Chair/Sexton?
- Discuss various ways of communication to insure congregation is informed of updates
- Schedule “Work Day” for weeding, exterior clean-up (9/9)
- Schedule walkthroughs with architects to gather more information about our building
- Recruit volunteers to lead Workgroups (small task-oriented groups of people interested in a specific area)
- Bring plans and suggestions to the board
- Communicate plans to the congregation
Phase I – B (before Christmas)
- Get quotes to address the back drainage problem
- Identify areas of infrastructure that need immediate attention
- Continue gathering information from the congregation
- Begin architect search: gather names, interview
- Change mailbox, signage
- Workgroup Leaders gather information
- Compile information from Visioning Workshop, Workgroups, online forms, and paper submissions to provide a foundation for working with an architect
- Communicate updates and plans with congregation
- Obtain permission from board and congregation to hire architect
Phase 2 – (dependent upon architect timeline)
- Work with architect to develop a plan
- Prioritize
- Monetize
- Develop clear plan to recommend to the board (phases of construction, money needed, etc.)
- Present plan to congregation
Phase 3
- Responsibilities of New Home Transition Committee end
- New committee formed to continue New Home Project
- Fundraising
- Contractors
Of note:
- Add future building maintenance as budget line item going forward.
- Build Rainy Day Fund
- Communication with board and congregation through each step of each phase will be key.